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Adult Community Services Track and Trace Audit

1. Introduction

Introduction



The purpose of this audit is to assess  compliance with the local Track and Trace procedures currently in place in the division to ensure that all movements of clinical and staff records are tracked so that they can be found quickly and efficiently  when required.

Audit method

Data will be collected using SMART survey, via the on line data collection tool.

Scope

This audit applies to all areas where clinical records and staff personal files are stored and may be transferred to another service or department for any reason. 

Auditors

This audit will be carried out by those suitably qualified and with a good under standing of the current  track and trace procedure.


Sample size

Every team will be asked to provide a response to the audit,  but results will be calculated once a minimum of 20 completed audits have been received.


Data collection period:
Monday 3rd April 2017 - Friday 5th May 2017
 
Question 1.

Today's date

Question 2.

Please select your team from the drop down list below

Question 3.

Name and designation of person completing audit.

Question 4.

Are you aware of the track and trace procedures for clinical records and staff personal files?

Question 5.

Do you have a process for tracking clinical records?
Question 6.

Please select from the list below the option which best describes your process for tracking clinical records.

This is required
Question 7.

When a patient has been discharged from the case load do you track their care plans from their home back to your base?

Question 8.

Once it has been returned to base, is there someone who is responsible for recording the new whereabouts of the patient's care plan?

Question 9.

Do you have a process for tracking staff personal files?

Question 10.

Please select from the list below the option which best describes your process for tracking personal files.

This is required
Question 11.

If a staff member's personal file is removed from the base do you record, the staff member's name, the name of person removing the personal file, the new location of the personal file and the reason for the removal of the personal file?

Question 12.

When a staff member's personal file returns to your base, is there someone who is responsible for logging it back in?