IOP Affiliated Society 2025-6 Re-Afiliation Form

0%

1. IOP Society Reaffiliation Form

Welcome to the IOP Affiliated Society re-affiliation process. This form is for those re-joining the scheme: if you are joining the scheme for the first time, please close this form and complete registration at this link here: https://www.smartsurvey.co.uk/s/Affil-25-6/

For those re-affiliating: firstly, a huge thank you for all the work you’ve done this year through your society – societies are instrumental in creating a community for students on campus and engaging them in physics and we really value the work you do.

Here you will select which society tier you wish to apply for for the year ahead. To apply for a particular tier, you need to have completed certain criteria this year, so please make sure you evidence this in this form. 

There are three tiers: Bronze, Silver and Gold, according to your aims, expectations and previous achievements as a Society. Complete your society registration and then select which tier you are eligible for and complete the form (providing evidence where required). Please refer to the IOP Student Community Affiliated Society Framework (see here) before you complete this form. It contains information on what the tiers are and the framework behind it, with examples and suggestions.

Where possible, please provide a description of the activity and if you have supplementary material such as images or links to the events held, please upload, although this is not compulsory. Please be honest and realistic in your self-assessments and use evidence where possible to support the areas you tick off. 

Some top tips for filling out your re-affiliation form
 
Focus on the requirements for your tier

Be clear what tier of membership you're applying for, and focus your evidence on the requirements for that role. You can read up on the tiers of memberships and their requirements here. 

Don’t reinvent the wheel
If you have already detailed a lot of your work in your Students’ Union’s annual report, then feel free to use chunks of that in your form to us. 
 
Details!
Don’t just say you ran X event – let us know the details (briefly) of the event:
•   What was the purpose?
•   How many (roughly) attended?
•   How did it go? Did you achieve what you set out to?
 
Evidence (you should have provided your Society's Privacy Notice to attendees if you are sharing these)
•             Photos 
•             Videos
•             Social media screenshots
•             Quotes from attendees

If you have any questions, or are in any doubt about your society status, or would like to discuss your affiliation with the IOP Student Engagement Officer please contact: studentcommunity@iop.org. Finally, if you cannot complete a section for whatever reason, please select a tier and click submit on the form - we will follow up with you separately.


 
 
Your Privacy


We take your privacy seriously and are committed to protecting the personal information you share with us. This form will only be used for the purposes of administering society applications and grants and contacting committee members with future IOP and physics related opportunities. We may also use some of the information about your society activity for the purposes of internal reporting into society activity and impact and for informing future societies about what works well and what doesn't, including on our website. For more details about how we handle your personal information, please see our Privacy Notice. 

Please note, we have updated our eligibility criteria and guidance notes for societies on the scheme for 2025-6. This includes strengthening the eligibility for all statuses, to ensure societies achieving the tiers deliver physics and career development opportunities accessibly to the student community. This also includes some changes to what we ask societies to do with the IOP to promote physics and careers. Please confirm you have reviewed the changes. 

You can read the full summary here: Affiliated societies | Institute of Physics

Have you read and agree with the updated eligibility criteria for societies on the scheme for 2025-6? *

 

1. Please give your name, position and the society you are filling this form in on behalf of. *

*
*
*
*
 

2. Society Information

Each society needs to have two IOP reps on their society committee (typically president and vice president). IOP reps are expected to share relevant physics and career opportunities that the IOP organises to members of their society. These include key events, physics opportunities, and professional development activities. They also liaise with the IOP in requesting any support the society requires.

Both reps must be IOP members for the academic year 2025-6 (or have signed up to an annual membership from at least the date of completing this form). If any of your IOP reps will change for next academic year please provide the details of the new expected IOP reps below. Please note, if you are expecting the future representatives to change, they will need to become members or the society affiliation will lapse.  *

*
*
*
*
*
*
 

3. What status were you in 2024-5 *

 

4. Social Media

Please provide us with links to any social media your society is intending to use this academic year. *

*
*
*
 

5. About your society *

*
*
*
*
 

6. To receive IOP merchandise (pens, pads, water bottles, tote bags and leaflets) for distribution to society members, please provide a university/society delivery address as well as a contact number. If requesting merchandise for an event, please provide an address that is close to the event as merchandise can be quite heavy.
  *

*
*
*
 

7. The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity. Societies should work to cultivate an inclusive, sustainable, diverse and vibrant physics community and actively reach out to underrepresented groups on campus.

Please tick to confirm you agree with this. *

 

8. Which tier are you applying for this year 2025-6

To apply for a particular tier, you need to have completed in accordance with the updated criteria (for 2025-6) in 2024-5 and aspire to deliver the same in the coming academic year. Please evidence this to the best of your ability.  *