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NIHE Supplier Survey Questionnaire

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Purpose

This questionnaire seeks supplier views on current procurement arrangements and alternative procurement models to help inform future procurement of Professional Services within NIHE.

Glossary

Dynamic Market - a dynamic market is a list of qualified suppliers who are eligible to participate in future procurements under the Procurement Act 2023. These markets are dynamic in that they remain open to new suppliers joining or leaving at any time throughout their lifetime. They can be used for a wide range of goods, services, or works, and are available for all types of purchases, except for concession contracts unless they are also utilities contracts. www.gov.uk

 
Multidisciplinary Practice - a multidisciplinary practice is defined as an organisation that directly employs or provides two or more professional disciplines within a single organisation

Open Framework - an open framework is a scheme of successive frameworks that allows for the award of contracts on substantially the same terms. This means that the scope of the open framework, award criteria, and terms and conditions should remain substantially the same. However, there is the ability to modify a framework in the scheme where it is in line with the requirements around modifications. Open frameworks are periodically reopened to allow new suppliers to tender for a place on the framework. www.gov.uk

 
 

Section 1: Supplier Profile

Question 1.

Organisation Name (optional)
Question 2.

Organisation Size
Question 3.

Primary Professional Service(s) provided (Tick all that apply)
This is required
Question 4.

Please indicate whether your organisation operates as a multidisciplinary professional services practice.
Question 5.

Have you previously supplied services to NIHE?
Question 6.

If yes, through which route(s)? (Tick all that apply)
This is required

 Section 2: Experience of NIHE Procurement

Question 7.

How would you rate your overall experience of NIHE procurement processes?
Question 8.

 Please rate the following aspects of NIHE procurement.
Access to opportunities
Tender documentation
Evaluation transparency
Communication during procurement
Feedback provided
Time and effort required to bid
Question 9.

What barriers or challenges do you encounter when bidding for NIHE contracts? (Tick all that apply)
This is required
Question 10.

Please provide any additional comments on barriers or challenges experienced. 

Section 3: Procurement Models

Question 11.

Which procurement models does your organisation have experience of? (Tick all that apply)
This is required
Question 12.

How effective do you consider the following procurement models?
Framework Agreements
DPS / Dynamic Markets
Open Tenders
Question 13.

Which procurement model would best support supplier participation and competition?
Question 14.

Please explain your answer. 

Section 4: Supplier Engagement and Improvement

Question 15.

Would you value greater engagement with NIHE outside of live procurements?
Question 16.

If yes, what forms of engagement would you find most valuable? (Tick all that apply)
This is required
Question 17.

In your view, when should NIHE require a quality assessment as part of the tender evaluation process for professional services contracts?
Quality assessment should be required for all procurements, regardless of value.
The requirement for quality assessment should be determined primarily by contract value.
The requirement for quality assessment should be determined primarily by project complexity and risk.
Low-value but complex specialist projects should include quality assessment.
Low-risk and routine commissions should be awarded on price only.
Question 18.

Which improvements would most improve future procurement arrangements? (Select up to three)
Question 19.

Please provide any additional comments or recommendations. 

Thank you for taking the time to complete this questionnaire. Your feedback may inform the future procurement strategy for Professional Services within NIHE.