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Public Engagement Grant Scheme Application Form 2025

1. Grant Application

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 The Public Engagement Grant Scheme is open and accepting applications on a rolling basis from 3 February to 1 September 2025. There are two decision making points during throughout the year:

We are currently in Round 2. Applications received between 6 May and 1 September. Applicants will receive a notification of the outcome of their application in October, and payment no earlier than the end of October.

All questions for the grant application are on this page

Please note that this is grant scheme prioritises projects engaging with whole family groups. If your project is looking to engage with students in a formal education setting or with young people directly, it is unlikely you will meet the eligibility criteria for funding.

 

1a. Summary:

1. Project Title:
(Max 8 words) *

 

2. Brief summary of your project:
(Max 100 words)
Use this space to summarise your project. Please note, the Institute may use this summary to publicise successful projects
  *

 

1b. About you and your history with the Public Engagement Grant Scheme:

3. Project Lead Details *

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4. Please briefly outline any previous experience that you (or your organisation) have that will help you deliver the project. (max 75 words) *

 

5. Have you applied an Institute of Physics grant scheme before? *

 

6. If you have had a previously successful application to the Public Engagement Grant Scheme, please outline the results of your evaluation, including any learning and improvement you will incorporate into this project and evidence of positive impact on the participants. (max 200 words)

 

1c. About Your Project:

7. Full Project Description

(max 500 words) Tell us about your project! It should be clear to someone not involved with the project what you hope to do.  *

 

8. What is the timeline for your project?
Projects funded in Round 1 must start in 2025 and should be completed by 31 December 2025. *

Delivery start date required
Delivery completed required
Evaluation and reporting completed required
 

9. Which nation(s) or region(s) will your project take place in?

 

10. What is the purpose of your activity? (Max 300 words)
Please summarise what your project aims to achieve. Include any specific impacts, objectives and outcomes.  *

 

11. How are you going to evaluate your project? Please provide an evaluation plan outlining how you will measure the reach, quality and impact of your project. (Max 500 words)
Please include an overview of any tools you will use, and considerations of GDPR for those involved (e.g. volunteers, participants etc.)

*

 

12. Tell us about your target audience. Who are you hoping to reach? Why and how will your project reach and include this public group?
Tell us about any existing relationships, planned partnership, and targeting work.
(Max 250 words) *

 

13. Does your target public group also fit into any of the following categories? *

 

14. How many people do you expect to reach through this project?
Please break down your numbers. Each box requires an answer, so please put 0 in the box if you aren't expecting to reach audiences in the ways listed *

0 - 5 year olds  required
5 – 10 year olds required
11 – 16 year olds required
17 – 18 year olds required
Adults required
Online Engagement  required
Volunteers required
Physics role models required
 

15. How are you planning on promoting your project to reach the audiences and targets above? (Max 300 words) *

 

16. What fields, topics or subjects related to physics will your project cover and how will you deliver/communicate these? 
(Max 250 words) *

 

17. Please tell us about any intended work with physicists or physics institutions as part of this project (e.g. student societies, businesses, STEM ambassadors, IOP members, universities etc.) including any training involved. 
(Max 250 words)

 

18. What will the legacy of this project be? We would be interested to know how you might share your learning and approaches, if you have plans to archive any of the materials, if you expect any of the partnerships to extend beyond the life of the project, or if any of the resources will be reused in the future.
(Max 250 words)

 

1d. Project costs and risk management:

19. How much money are you applying for? (If needed, please convert to give your answer in pounds sterling) *

 

20. How much will your project cost in total? (If needed, please convert to give your answer in pounds sterling) *

 

21. What are the costs associated with your project? *

Materials required
Venue required
Transport required
Audio-visual required
Print and design required
PR and communications required
Staff time (your organisation) required
Staff time (freelance)
Volunteer expenses required
Refreshments required
Evaluation (not including staff time) required
Other costs not listed above
 

22. What other sources of funding and resource are you using to support this project?

 

23. Is there an admission fee, or any other revenue generating element to the project? *

 

24. What risks are you preparing and planning for? (e.g. staff changes, funding shortfall, changes of venue, withdrawal of partner organisations) Do you have a plan in place to solve these potential problems?
(Max 250 words) *

 

25. How will you manage practical considerations such as GDPR, health and safety, safeguarding, insurance, intellectual property and copyright?
(Max 250 words) *

 

26. Up to a maximum of two sides of A4 may be included with your application form (e.g. a project plan, press articles, diagrams or photographs) to support your application if you would like. An additional 2 sides of A4 can be included for evaluation materials to support your evaluation plan. 

Please label file 1: 'Application name' Supporting Document
Please label file 2: 'Application name' Evaluation Materials

Choose File
 

Thank you so much for completing your application. The following page is for monitoring and evaluation purposes only.