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VJ Day - Picnic in the Park - 09/08/2025

1. Pitch request

We want our VJ Day celebration to be fun for everyone.

 

If you want to come along with a stall of any kind, please give us the basic information in this form and submit.  It will take only a few minutes.  You can get further information from clerk@desboroughtowncouncil.gov.uk or desboroughtowncouncil.gov.uk

 

1. Please tell us about your charity, club, or business (your name, the organisation's name, and contact details) *

 

2. Please provide your email address *

 

3. Are you interested in applying for a pitch at the event for £15?

If you would like a trade pitch (e.g. children's rides, food and drink, entertainment/amusements) please note that the fee will be higher. *

 

4. Goods to be sold / purpose of stall / type of amusement? *

 

5. We have a small number of gazebos available on a first come first served basis.  The charge for these is an ADDITIONAL £15.  Would you like to request a gazebo? *

 

6. Details of public liability insurance (Insurer name, policy number, amount of liability) *

 

7. Will you use any of the following?

If yes, please give details, otherwise just put "no". *

*
*
*
*
 

8. Do you want to sell food or drink of ANY kind?

If you want to sell any kind of food you must provide the name of the Local Authority with which the business is registered.  Note: we can accept only 5star scores. *

 

9. Outline of Terms and conditions

No booking is confirmed unless the application form is submitted to the Town Clerk, the fee has been paid, and this has been confirmed formally by the Town Clerk.

Pitches

Pitches are on the grass and are supplied without power or water. If electricity is required, please supply your own generator and follow the safety guidelines. The cost of a pitch (approx 3m by 3m) is dependant on what you are selling and will be confirmed on receipt of your application. As a guide, charitable organisations and local small businesses (non food) should expect to pay  £15.  Commercial stalls will be about £60 to £75 depending on size of the pitch, and type of stall. Whilst we will make reasonable efforts to meet expectations of stall locations no position is guaranteed.

Gazebos and stalls

Stallholders must provides their own stalls, tables, bins, and gazebo / cover (if required however, a limited number of gazebos will be available for hire on a first come first served basis at an ADDITIONAL cost of £15).

Health and Safety

  • Food sellers must comply with food hygiene laws, and provide copies of relevant certificates, registrations, and have a rating of 5.
  • No inflatable rides
  • Stallholders and their staff / volunteers must comply with any health and safety instructions issued in advance or at the event.
  • Any stallholders using gas must provide a copy of relevant Gas Safe certificates
  • Any stallholders using portable electrical devices must supply copies of relevant PAT certificates.
  • Any stallholder may be asked to provide a copy of their written risk assessment in advance.
  • Only food hygiene ratings of five will be accepted.
  • Ride operators must provide a copy of appropriate inspection certificates from ADIPS Ltd.
  • All stalls, equipment, rubbish, stock, and vehicles must be cleared from the site by 6pm.  You must  provide bins/bags for your customers to use, and you must take all rubbish relating to your activities away with you.

Access

The Recreation Ground will be closed from about 09:00 but vehicles must be removed by 11:30 and your stall must be ready to trade by noon. No access will be allowed before 09:00 unless specifically authorised in advance in writing by the Town Clerk.  Further details of access and your entry pass will be emailed to you before the event.

The event closes at 17:00 in the afternoon and vehicles will not be allowed back until after the official closure time unless otherwise arranged. *

 

10. Unacceptable

This event celebrates Victory in Japan Day (VJ Day) and we will not accept any display or representation of “Axis” powers of any kind.  We also cannot accept: live animals or bouncy inflatables as part of any stall, entertainment, amusement, or display.  We also cannot accept alcohol or glass containers unless specifically agreed by the Town Clerk in writing in advance and fully licensed.

Cancellation

Stallholders may cancel up until noon on Monday 4 August 2025, where a full refund will be issued. Cancellations after this date will not be eligible for a refund.

The Town Council will make every effort to ensure the event proceeds and is successful.  In circumstances beyond the control of the Council it might be necessary to change or cancel the event. Town Council will refund fees paid if the event is cancelled for whatever reason but no payment whatsoever will be made for loss of income, expenses incurred, or any other purpose.

The deadline for accepting bookings is Monday 4 August 2025. Please make sure your booking and payment are made prior to this date.

www.DesboroughTownCouncil.gov.uk

Desborough Library Building, High Street, Desborough, NN14 2QS

Events@DesboroughTownCouncil.gov.uk *

 

11. Price will be confirmed on submission of this form

Payment must be made before 4 August 2025 by BACS to 

Desborough Town Council

Unity Bank

Sort code:60-83-01

Account no: 20408996

Please use your "VJ" and your business / personal name as reference with your payment.

desboroughtowncouncil.gov.uk Desborough Library Building, High Street, Desborough, NN14 2QS events@desboroughtowncouncil.gov.uk *