Bickleigh Village Hall Bookings Form 2026

Risk Assessment

1. Access to kitchen by children
   No children are permitted in the kitchen at any time during hall hire. Kitchen access is restricted to authorised adults only. Hirers must supervise children throughout the event.
2. Obstructed fire exits and fire doors
   Fire doors, escape routes and exits must be kept clear and unobstructed at all times. Furniture, equipment and personal belongings must not block fire exits.
3. Covered or obstructed heaters
   Heaters must not be covered with clothing, decorations, furniture or any other materials. Adequate clearance must be maintained to prevent overheating and fire risk.
   
4. Use of pool table
   Pool table is available upon request. Users must operate it responsibly and ensure adequate space around the table to prevent trips, slips and collisions.
5. Decorations attached to fairy lights
   Decorations, banners, balloons or other items must not be hung from or attached to the installed fairy lights. Alternative fixing points should be used where permitted.
   
6. Water heater in kitchen
   Correct use of the water heater is required as displayed on signage in the kitchen.  The heater MUST be switched off at the end of the hire.  
   
7. Slips, trips and falls
   Walkways, entrances and exits must be kept free from hazards. Spillages should be cleaned immediately and trailing cables secured.
   
8. Emergency evacuation
   Hirers must familiarise themselves with fire exits, assembly points and emergency procedures before the event begins.

Equipment, cleanliness and lights

The cleaning cupboard contains all the equipment necessary for cleaning up spills, sweeping up and vacuuming.  Please feel free to use whatever you need in order to leave the hall in the condition you found it.

Please ensure all lights (including the outside porch) are OFF when you leave.

Facilities

• Disabled Toilet - level access from car park.
• Tables and chairs to seat 100 - crockery and cutlery and glassware for 100.
• Sound system can connect to your device via bluetooth.
• Car parking for 10 cars. Additional parking at Bickleigh Mill (5 min walk)

Hirer's Responsibilities

The hirer agrees to:

• Comply with all hall safety requirements and conditions of hire.
• Ensure adequate supervision of all attendees.
• Keep fire exits and fire doors clear at all times.
• Prevent children from entering the kitchen area.
• Ensure heaters remain unobstructed and are turned OFF at the end of the hire.
• Not attach decorations to the fairy lights.
• Report any accidents, incidents or damage immediately to the committee (numbers above).
• Leave the premises in a safe, clean and tidy condition at the end of the hire period - and switch OFF all lights and appliances.

Your data will be seen by Bickleigh Village Hall Bookings team only